3. In the case of unpaid calls, the details of calls- in-arrears due from directors and others should be disclosed separately.
4. If the unissued share capital can be issued for any specific person for specific reasons, such information should be given. For example, if unissued capital can be issued to business collaborators from other countries, such information should be disclosed along with the maximum percentage of share capital that can be issued for such purposes.
1. Capital Reserve: Capital reserve includes amount not available for distribution.
2. Capital Redemption reserve: When preference shares are issued without issuing fresh share capital, capital redemption account is created by transferring the nominal value of preference shares redeemed from the distributable profit. This capital redemption reserve can be utilised only for the purpose of issue of fully paid bonus shares.
3. Shares premium Account: This should be shown with the details of changes in the account that took place during the previous year.
4. General reserve and Dividend Equalization reserves are free reserves. Arrears of dividend for cumulative preference shares should be deducted from general reserve. The debit balance in profit and loss Account (if any). should be deducted from general reserve.
5. The credit balance in profit and loss account should be shown separately, under “surplus” after adjusting proposed dividend, bonus or allocation for reserves.
6. Sinking Fund Reserve: Sinking Fund is a reserve representing specific investment created for the purpose of replacing an asset or repaying a liability.
When a reserve represents a specific investment such reserve is referred to as “fund”.
Items of secured loans to be included in balance sheet are explained below.
Interest accrued on debentures should also be shown under the head ‘debentures’ in balance sheet. If the debentures are convertible, the terms of conversion should be mentioned. If any debentures are held by the nominee or trustee for the company, details of the same should be stated.
Loans and Advances
1. The nature of security should be clearly mentioned.
2. If loans are personally guaranteed by the director and / or manager, they should be mentioned.
3. The loans and advances need not be bifurcated in to short-term and long- term loans.
1. Short-term loans are the amount which are due for not more than one year as on the date of the balance Sheet.
2. Loans from Directors or the managers should be shown separately in balance sheet.
3. Interest accrued and not paid should be shown separately under each subhead.
4. If loans are personally guaranteed by the managers or directors, they should be mentioned along with the extent of amount guaranteed by them.
Current liabilities and Provisions
Items of Current liabilities
The following items are the Current Liabilities that has to be included in balance sheet.
Advance payments received
Interest accrued but not due on loans.
Balance with directors/managers showing credit balance.
The above items are self explanatory. However, some experts are of the opinion the amount due to employees should be included in the sundry creditors.
Any amount retained through the profit and loss account to meet a known liability is a provision. Some provisions are shown in the liability side of the Balance sheet.
Provision for taxation.
Provision for proposed dividend
Provision for contingencies.
Provision for provident fund scheme.
Provision for insurance, etc.
Some provisions are deducted from the respective assets for /against which they are created. For example, provision for depreciation is deducted from the value of assets shown in the asset side of the balance sheet. In the same way, provision for bad and doubtful debts is deducted from the balance of sundry debtors account.
Contingent liability in simple terms is a liability which may or may not arise in the future. It may arise in consequences of happening of a future event which may or may not happen.
Why do contingent liability arise?
Contingent liabilities may arise due to the following reasons—
1. Claim against the company not acknowledged: Any person who deals with the company may claim damages or compensation for various reasons such as—
Some of them could even file a case in the court of law to make the company liable. Of course, its liability arises only if the court gives its verdict to that effect.
2. Uncalled amount or Partly paid shares: If a company holds shares of another company, which are partly paid, the liability to pay the balance amount will arise only if the other company makes a call. Such uncalled amount should be shown.
3. Arrears of Cumulative Dividend: If the preference dividends are cumulative, the arrears arising out of such dividends from each year should be calculated and shown separately.
4. Liability towards unexecuted contracts: This includes all future commitments on capital account. For example, the company may enter into an agreement for purchase of fixed assets or for expanding the existing factory and could have made an advance payment for the same.
The balance will be payable by the company at the time of execution of the contract. Such future liability towards capital is to be disclosed.
Other Contingent Liabilities
Some examples of other contingent liabilities are
1. Guarantee given by the company for others such as employees of the company.
2. Guarantee given regarding the payment of bills of exchange or other negotiable instruments.