Techniques of effective Coordination in Organization
Some of the techniques that are used to achieve effective coordination are given below:
1. Direct Contact: One of the most effective means of achieving coordination is direct contact. Written communication, modern electronic, mechanical devices, etc., can also be used.
2. Group Meetings: Group meetings are said to be an effective means of achieving coordination. At the time of meeting, superior comes into personal contact with those connected with the actual problems. Such meetings encourage the people to integrate their efforts. Coordination can be achieved through regular meetings of superiors and subordinates.
3. Organizational Structure: Coordination can be achieved only when the authority and responsibility of each and every person are clearly defined. In this connection, it was quoted by J.O. Shaughnessy as follows
“You cannot always bring together the results of department activities and expect to co-ordinate them. You must have an organization which will permit inter-weaving all along the line “
In other words, the organizational structure should be designed properly so as to permit coordination among various activities along the line itself.
4. Effective Communication: In achieving coordination, effective communication plays a vital role. Communication greatly helps in coordination. The purpose of communication is to promote deep understanding among members by bringing and maintaining coordination in order to achieve the ultimate goals.
Effective Communication is a process whereby ideas and images of one person are transmitted to another person. Coordination between various individuals and activities is brought out by communication. Effective communication facilitates information and exchange of ideas which helps to achieve the common purpose. Coordination is facilitated by exchange of such ideas and information and brings people together.
5. Committees: In order to coordinate the various activities, various types of committees may be appointed. Committees provide the means for synchronizing various efforts. Committees develop better understanding and morale among the members. They are greatly advisory in nature and make use of the best efforts of the members.
The success of the committee depends very much on its composition and the manner in which it functions. Examples of such committees are – committees on manufacturing methods, complaint committee, suggestion committee on welfare work, etc.
6. Staff Meetings: Staff meetings at regular intervals helps in achieving effective coordination because such meetings provides opportunities for frank discussions and better exchange of ideas of people from different sections. This infuse a feeling of unity among the members which makes them to jointly work for the organization.
7. Effective Leadership: Leader inculcates a feeling of collectivism in the employees and forces them to work as a team. Individuals within the group, may possess varied interests and multiple goals. Leader reconciles these conflicting goals and restores equilibrium. A good leader can achieve coordination at all stages. Hence, effective leadership is essential for achieving coordination.
8. Informal Coordination: Many organizations adopt informal means of coordination through processes of social, unofficial interactions, relationship and mutual adjustments. They are very often more effective than formal means.